STAFFANY x Ya Kun Kaya Toast
Ya Kun began as a humble coffee stall in the 1940s and has since blossomed from one to 71 outlets islandwide. It is a well-known local heritage brand in Singapore, with a presence in overseas markets such as Japan, Thailand, Indonesia and China. To many of us, the Kaya Butter Toast set is synonymous with Ya Kun.
Ya Kun began as a humble coffee stall in the 1940s and has since blossomed from one to 71 outlets islandwide. It is a well-known local heritage brand in Singapore, with a presence in overseas markets such as Japan, Thailand, Indonesia and China. To many of us, the Kaya Butter Toast set is synonymous with Ya Kun.
The Challenge
Before 2020, Ya Kun was using WhatsApp chats to coordinate and gather availabilities of their staff manually when doing their weekly schedules. While scheduling is a simple operational process, the manual work, planning hours, and dealing with paperwork can be tedious!
All these extra hours can be focused on more important areas, such as boosting team engagement and providing staff training. Additionally, time tracking and consolidation were also manual processes. Not only was this time-consuming for store and HR managers, but it also resulted in higher labour costs due to shift errors.
At that point, with numerous outlets islandwide, Ya Kun foresaw that such problems would only worsen should they continue: they needed a new way of doing things!
The Solution
StaffAny’s intelligent workforce management solution enables the automation and optimisation of staffing, reducing manual planning, saving about 75% of the time and increasing the efficiency of the HR manager.
Once Ya Kun started using StaffAny in their 36 outlets islandwide, their overall efficiency improved and reliance on manual processes reduced! There was no need to send long WhatsApp chain messages or sift through piles of paperwork. Additionally, by using StaffAny’s smart time attendance system, time theft and overtime costs were eliminated, through smart matching, auto-clock out and unauthorised clock-in prevention. The result? Annual cost savings!
The streamlined process also increases the productivity of Ya Kun’s HR team, who have more time to devote to improving workflow and adding value to other work processes such as employee training and development. The user-friendly interface also simplifies the process for senior Ya Kun employees and supports a smoother transition to the new system.
The Solution
StaffAny’s intelligent workforce management solution enables the automation and optimisation of staffing, reducing manual planning, saving about 75% of the time and increasing the efficiency of the HR manager.
Once Ya Kun started using StaffAny in their 36 outlets islandwide, their overall efficiency improved and reliance on manual processes reduced! There was no need to send long WhatsApp chain messages or sift through piles of paperwork. Additionally, by using StaffAny’s smart time attendance system, time theft and overtime costs were eliminated, through smart matching, auto-clock out and unauthorised clock-in prevention. The result? Annual cost savings!
The streamlined process also increases the productivity of Ya Kun’s HR team, who have more time to devote to improving workflow and adding value to other work processes such as employee training and development. The user-friendly interface also simplifies the process for senior Ya Kun employees and supports a smoother transition to the new system.
Favourite Part of StaffAny
StaffAny has really made workforce management a lot easier. Counting man hours is no longer a hassle and scheduling is now a breeze. With StaffAny, HR managers, outlet managers and staff are all synchronized. This reduces the chances of miscommunication. StaffAny has also given us incredible time savings that we in turn churn back into the business.
Favourite Part of StaffAny
StaffAny has really made workforce management a lot easier. Counting man hours is no longer a hassle and scheduling is now a breeze. With StaffAny, HR managers, outlet managers and staff are all synchronized. This reduces the chances of miscommunication. StaffAny has also given us incredible time savings that we in turn churn back into the business.
Favourite Part of StaffAny
Aside from time and cost savings, we also see fewer discrepancies, as staff can view their own timesheets, improving trust and eliminating payslip discrepancies. The increased transparency also leads to fewer miscommunications and builds trust within the team.
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“StaffAny has simplified the process and saved us up to considerable amount of manual and manhour. I am always excited when team members are freed up to pursue other aspects of their work or improve their operations to improve and grow.”
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