How Fight Zone reduced time spent on scheduling

Problem

Managing time and attendance using pen and paper was inefficient and time consuming

Solution

The onsite time clock feature allows you to track time easily and accurately

Fight Zone is an innovative, high-intensity, quick training concept offering a different experience for fitness junkies. Fight Zone serves to challenge and empower minds, bodies and souls to express themselves through fitness without compromising their daily schedule. With 3 outlets across the island, Fight Zone has successfully created a brand name for itself.

The Challenge

When Fight Zone first started out, the problem of workforce management was not at the top of the list amongst its many other business concerns. However, Fight Zone started to expand operations from a single outlet to 3 outlets across the country.

Lena, Administration Executive, knew that their old ways of relying on pen and paper to track attendance as well as excel sheets for scheduling would no longer cut it. With attendance taking using pen and paper, it was not only inefficient but also relied heavily on a trust system.

Furthermore, the only way to track punctuality was to monitor CCTV footage at the end of every week. Needless to say, payroll was a much-dreaded nightmare for Lena, who had to eyeball every row and cell at the end of the month. It was exceptionally difficult for a company like Fight Zone who relies on freelance trainers, as well as part-time staff to run outlet operations on the daily.

The Solution

With Fight Zone’s rapid expansion, Lena sought a system that would reduce the time and hassle of workforce management. StaffAny is an hourly workforce management tool that eliminates the problem of attendance tracking, timesheet automation and the inefficiencies of scheduling.

“Previously, I was spending an entire weekend at the end of every month just consolidating timesheets and getting them ready for payroll. Spending hours eyeballing every line on the excel sheet to make sure there were no discrepancies was a nightmare. Now with StaffAny, I spend a maximum of 4 hours every month. All I have to do is export the data and chunk it to the respective outlets.

We schedule trainers biweekly and we used to spend half a day each month, solely on scheduling personal trainers. Since using StaffAny, time spent on scheduling has been reduced to a mere half an hour every 2 weeks.”

The Solution

“Previously, I was spending an entire weekend at the end of every month just consolidating timesheets and getting them ready for payroll. Spending hours eyeballing every line on the excel sheet to make sure there were no discrepancies was a nightmare. Now with StaffAny, I spend a maximum of 4 hours every month. All I have to do is export the data and chunk it to the respective outlets.

We schedule trainers biweekly and we used to spend half a day each month, solely on scheduling personal trainers. Since using StaffAny, time spent on scheduling has been reduced to a mere half an hour every 2 weeks.”

Favourite Part of StaffAny

StaffAny has really made workforce management a lot easier. Counting man hours is no longer a hassle and scheduling is now a breeze. With StaffAny, HR managers, outlet managers and staff are all synchronized. This reduces the chances of miscommunication. StaffAny has also given us incredible time savings that we in turn churn back into the business.

Favourite Part of StaffAny

Managing 3 outlets has kept Lena constantly on the go. The best part about StaffAny is the ability to edit anything in real time. Changes are instantly updated and any new information is immediately disseminated to the staff – whenever, wherever. Last minute cancellations are no longer a headache. As StaffAny enables a fully connected workforce, your team will be alerted and are able to grab any open shifts.

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StaffAny is incredibly easy to use. As a business, you would have no problems integrating StaffAny into your current workflow. On top of that, StaffAny has stellar customer service who are there for you every step of the way. Give StaffAny a shot – we have never looked back since then.